Code of Conduct

Code of Conduct

In the interest of maintaining a safe, inclusive and respectful atmosphere for our attendees, guests, traders, sponsors and volunteers as well as the venue staff and general public, the organisers of Room 801 expect all convention participants to follow these rules for the duration of the convention and its related social events.

If you have a specific question about the Code of Conduct please email the organisers.

Anti-Harassment

Room 801 is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, clothing/costume, race or religion. We do not tolerate harassment of convention participants in any form.

Harassment includes offensive verbal comments related to gender, sexual orientation, disability, physical appearance, body size, clothing/costume, race or religion, as well as deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact and unwelcome sexual attention.

Participants asked to stop any harassing behaviour are expected to comply immediately. If the participant continues to engage in harassing behaviour, Room 801 organisers may take any action they deem appropriate, including warning the offender, asking them to leave the audience, or expelling them from the entire convention without a refund.

Exception for Yaoi- and Yuri-Related Content

Due to the nature of the convention, discussion and images related to sex and pornography are permitted if they meet all of the following criteria:

  • They are presented in the context of yaoi and/or yuri;
  • They are necessary to the topic of discussion and no alternative exists;
  • They are presented in a respectful manner, especially towards women and LGBTQIA people;
  • Attendees are warned in advance in the program and respectfully given ample warning and opportunity to leave beforehand.

This exception specifically does not allow the use of gratuitous sexual images as attention-getting devices or unnecessary examples.

Artists and traders may display sexual images that accurately represent the goods they are selling or projects they are promoting.

Sponsors, Traders, Guests and Staff

Sponsors, traders, and guests in attendance at the convention are also subject to the Code of Conduct, including the anti-harassment section. The Terms of Trade and Terms of Sponsorship contain further details that apply specifically to exhibitors and sponsors.

Similarly, the organisers and staff of Room 801 are subject to the Code of Conduct.

Reporting Harassment

If you are being harassed, notice that someone else is being harassed, or have any other concerns (no matter how minor), please contact a Room 801 organiser or volunteer in person immediately. Organisers and volunteers can be identified by special lanyards.

The organisers will be happy to help participants by monitoring the situation more closely, contacting hotel security or the local authorities, providing escorts, or otherwise assisting those experiencing harassment to feel safe for the duration of the conference.

A list of emergency contacts will be available in the convention program book.

Dress Standards

To ensure the comfort of all convention attendees, large bags, luggage and cosplay props should be stored in the cloakroom area when not in use.

Clothing with racist, offensive or obscene messages is not permitted to be worn. Cosplayers displaying potentially offensive religious or political iconography are advised not to wear their costume outside designated convention areas. Costumes featuring characters from ‘shota’ or ‘loli’ series, featuring clearly underaged characters in sexualised activities and settings, are not permitted to be worn, in keeping with our rulings about depictions of underaged characters in sexualised situations.

Your wristband or lanyard should be visible at all times while you are in the convention and must not be covered with your costume. You may be asked to show staff your wristband whilst you are at Room 801. Lanyards and wristbands are not transferable, and if you lose yours, it is your responsibility to contact Room 801 staff for further assistance.

Please keep in mind that in a busy indoor environment, in summer, in Sydney, especially if you are rushing around in costume for much of the time, feeling the heat is inevitable. A fresh change of clothing is recommended, and some attendees like to keep a deodorant or wipes in their cosplay first-aid kit just in case.

 

Cosplay Props and Weapons

We wholeheartedly encourage cosplay, and we appreciate the creativity involved in making convincing props to complement a costume.

However, to ensure the safety and peace of mind of all attendees, any cosplay props that look like weapons must be examined and peace-bonded (tagged) at the front desk on arrival. Real swords, knives and daggers, needles, syringes and airsoft weapons are not permitted.

Other large props and weapons must meet the following requirements:

  • They cannot fire any sort of projectile.
  • Toy or replica guns cannot look like a real firearm “at a glance” to a reasonable person.
  • They cannot be able to cut or pierce skin with moderate pressure.

Photography and Video

Due to the nature of fandom, attendees may not feel comfortable with being on camera at such an event. Please ensure that you have someone’s explicit consent before taking a photo or video of them, and definitely seek their consent a second time if you intend to post the photo or video online.

If you feel that someone has taken photos or video of you without your permission, please contact a volunteer or organiser about your concerns as soon as possible.

Property and Facilities

Place your litter in bins and ensure that you only smoke and drink in areas designated by the venue.

Please do not eat takeaway food in the hotel. Snacks and drinks are permitted, as long as litter is disposed of appropriately.

If your costume includes excessive makeup or body paint, ensure that any areas you use for application or cleanup, including the hotel toilets and bathrooms, are left as clean as possible.

Do not damage, deface, remove or otherwise interfere with any property belonging to the venue or other people, including Room 801 organisers, volunteers, traders, convention guests and attendees, venue staff and other guests at the hotel. If you are found interfering with property, the authorities will be called immediately and you will be expected to pay for any damage caused. Further action may be taken against you including seeking damages and possible banning from future events.

 

In the unlikely event of an emergency, ensure that you promptly follow instructions given to you by Room 801 organisers, volunteers and venue staff.

Please note that your property is your responsibility and while we will do our best to reunite lost items with their owners, Objectionable Events and The Holiday Inn Parramatta will not be held responsible for lost, stolen, damaged or corrupted items.


Please remember that whilst at Room 801, the venue will have policies of their own and may have additional expectations regarding the conduct and behaviour of their guests. Please respect and obey them for everyone’s peace of mind. For further information, please call the Holiday Inn Parramatta at 9891 1277 or inquire at the front desk.